How to Apply for a Schengen Visa in 2025
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real stories
When Thando decided to surprise his wife with their first trip to Europe, he thought applying for a Schengen visa would be simple. A few online forms, some passport photos—how hard could it be? But after missing one small document (proof of travel insurance), his application was delayed for weeks.
Stories like Thando’s are common. Applying for a visa isn’t complicated, but it is detailed. One missing signature or outdated document can derail your travel plans. That’s why this guide from Global Visa Management walks you through how to apply for a Schengen visa—clearly, simply, and stress-free.
explained
What Is a Schengen Visa?
A Schengen visa allows travelers to visit 29 European countries with a single visa, including France, Germany, Spain, Italy, the Netherlands, and Greece. Once approved, you can move freely between these countries without additional border checks.
There are two main types of Schengen visas:
Short-Stay Visa (Type C): For tourism, business, family visits, or study up to 90 days.
Long-Stay Visa (Type D): For work, study, or residence lasting longer than 90 days.
Who Needs a Schengen Visa?
South African passport holders, and most citizens from non-EU countries, need a visa to enter the Schengen Area. However, some nationalities are visa-exempt for short stays.
If you’re unsure whether you need a visa, check the For official country listings and exemptions, see the European Union’s Schengen Area policy page for the most updated eligibility list.
The Latest in 2025: ETIAS Is Coming
From 2025, visa-exempt travelers will also need authorization through ETIAS (European Travel Information and Authorisation System). While it won’t replace Schengen visas, it will affect entry procedures for many travelers. You can learn more via the European Commission’s ETIAS official page.
preparation
Schengen Visa Requirements
You’ll need to prepare several documents before you apply for a Schengen visa:
Completed visa application form
Valid passport (issued within the last 10 years, with at least 3 months’ validity after departure)
Passport photos (recent, color, meeting Schengen standards)
Travel itinerary (including flight bookings and accommodation)
Travel insurance (minimum €30,000 coverage for medical emergencies)
Proof of financial means (bank statements or sponsor letters)
Purpose of visit letter (such as an invitation or study confirmation)
At Global Visa Management, we verify your documents before submission to ensure compliance with embassy requirements.
How to Apply for a Schengen Visa
The process can differ slightly depending on the country you apply through, but the general steps are:
1. Identify the Main Destination
Apply at the embassy or consulate of the country where you’ll spend the most time. If the duration is equal across countries, apply to the country of your first entry.
2. Schedule an Appointment
Book your appointment online via the relevant embassy or visa application center. Slots fill quickly during peak travel seasons.
3. Submit Your Application
On your appointment day, submit your application form, fingerprints, and supporting documents. Some countries require in-person interviews.
4. Wait for Processing
Processing times typically range from 15 to 45 working days, depending on the embassy, your travel history, and application volume.
5. Collect Your Visa
Once approved, your passport will be stamped with your Schengen visa. Always double-check the entry dates and validity.
step-by-step
timeframe
Processing Times, Fees, and Validity
| Aspect | Details |
|---|---|
| Processing Time | 15–45 working days |
| Visa Validity | Up to 90 days in any 180-day period |
| Visa Fee (Adult) | €80 (approx. R1,600) |
| Visa Fee (Child) | €40 (approx. R800) |
Multiple-entry visas may be available for frequent travelers.
At Global Visa Management, we offer an expidited service (2 weeks) when you apply for a schengen visa.
pitfalls
Common Reasons for Schengen Visa Rejection
Even well-prepared applicants face rejections. Here are the most common reasons:
Incomplete or inconsistent documentation
Insufficient financial proof
Unclear travel purpose
Invalid travel insurance
Previous overstays in the Schengen Area
At Global Visa Management, we identify potential red flags before submission to minimize the risk of refusal.
Why Choose Global Visa Management
why choose us
Applying for a visa on your own is possible—but why risk costly mistakes or delays? At Global Visa Management, we:
Prepare and check all your documentation
Schedule appointments and track progress
Provide travel insurance and itinerary support
Offer updates throughout the process
- Offer Expidited Services – 2 weeks
We’ve helped countless South Africans get their Schengen visas quickly and stress-free—whether for holidays, business trips, or study programs.
